General Policy + Information

1) Restaurant Services + Hours
  1. We are available to assist you with your wedding site location and restaurant needs. Our Director of Sales will work with you and your wedding planner to assist you with site booking & all your food and beverage needs.
  2. It’s essential to have someone on-site to manage vendor placement, greet guests, and ensure a smooth ceremony. Gather on Maui, we work closely with experienced wedding planners who can assist you and we are happy to make referrals for wedding planners that work with us often. We recommend hiring one to oversee arrangements before your wedding day, be present for coordination on the day itself & to assist with reception set up and décor.
  3. Your menu and event details are due to us no later than the 30 days prior to your event. Your final guest count is due 7 days prior to your event. Fees will apply for changes outside of your guest count after this date.
2) Food + Beverage Rights
  1. Gather on Maui has exclusive food and beverage rights on the Wailea Gold and Emerald courses, Molokini Lookout, and all related restaurant sites. No outside food or beverage is permitted.
  2. All cake orders must go through Gather on Maui.
3) Restaurant Location
  1. Gather on Maui is perched on the hillside above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5 to 10 minute drive from the restaurant.
  2. We are located alongside two open golf courses and associated facilities. While measures have been taken to ensure no disruption to your event, know that there are circumstances inherent to having an event on a golf course property that are out of our control.
  3. With wear and tear of back-to-back events, we cannot guarantee the condition of the lawn on Molokini Lookout or the Wedding Knoll. Know that the lawn condition will change from season to season, this includes the possibility of seasonal gnats, ants, etc.
  4. Regular golf course maintenance may produce sounds that carry beyond the golf course, and we do our best to monitor.
  5. Due to limited island roadways, we recommend you and your guests stay on the south side for ease of transportation.
4) Coordinators + Wedding Planners
  1. Gather on Maui does not offer wedding or event coordinator services. You are permitted to hire your own approved coordinator to be on-site for your event. In lieu of a coordinator, you will need to have an on-site contact to manage your guests and vendors to ensure a seamless and smooth process.
  2. All wedding planners + event coordinators must be approved. We are happy to send you a list of the vendors that work with us often.
  3. Coordinators/Planners are mandatory for all events taking place on Molokini Lookout.
5) Vendors not hired by Gather on Maui
  1. All outside vendors (wedding planners, equipment/décor rental companies, etc.) must be approved by Gather on Maui, a minimum of 30 days prior to your event. Except for your officiant and/or florist, all vendors must have a minimum of $1 million in liability insurance on file at Gather on Maui.
  2. All vendors you book directly are solely responsible for set-up, storage, service, breakdown and removal of their products or equipment. We are not responsible for setting up any rentals or décor that are delivered by your vendors prior to your event.
  3. Gather on Maui is not responsible for any décor or personal items left behind once your event has concluded. Any items that are left longer than 24 hours will be disposed of.
  4. The use of drones must be approved on a case-by-case basis.
6) Site Inspection Appointments-Menu Tasting

Site inspections and tastings are available by appointment. Please email [email protected] to schedule your appointment.

7) Wedding Changing Rooms

The Wailea Golf Course next door to Gather offers use of their locker rooms for our brides and grooms to change into their wedding attire and use as a pre-ceremony meeting area with your wedding planner. Please come with hair and make-up completed. The locker rooms close at 6:00 pm. Please remove all of your belongings prior to this time, as Gather does not have access to the keys. Alcoholic beverages are not allowed in the locker rooms.

8) Menu
  1. Set menus are required for parties of 10 or more. For parties smaller than 10, guests may select an la carte menus or set menus.
  2. Vegetarian, Gluten Free and children’s selections are available.
  3. All menus and prices are subject to change and are based upon availability
9) Cakes
  1. All cakes must be ordered utilizing our cake order form. Cake orders must be finalized with no changes, 30 days prior to the event.
  2. We offer complimentary cake service. A cake table and serving utensils will be provided to you at no additional cost.
  3. Due to the tropical environment on Maui, we recommend no use of color in your frosting as it tends to divide.
  4. Your cake will be brought out early for photos upon your request and then returned to the refrigerator until service. If you wish to have fresh flowers or décor ribbon for your cake, please provide your own.
  5. Any cake left after you leave your event will be disposed of.
10) Wine
  1. Gather on Maui is not able to permit guests to bring in their own wines or spirits, this includes any mini bottles you may wish to place in your guest’s gift bags, all liquor must be purchased from the restaurant.
  2. Corkage fees are not permitted by Gather on Maui. Please email us for current wine lists approximately 2-3 months prior to your event to make your selections. Send in your selections when you send in your menu/details, we do not need a bottle count. All wine selections are subject to availability.
  3. Bar Selections:
    1) Hosted
    2) One beverage check per group to include tax and service charge.
    3) No Host bar
    4) Staffing fee is $200 plus tax and coordination fee.
11) Table Set-Up, Seating Arrangement + Décor
  1. Our staff will have the tables set 90 minutes prior to your event. Standard table set- up consists of plates, glassware, and silverware. Linen is an additional fee.
  2. Due to fire regulations, decorative votives and candles must be approved by Gather. Sparklers/Fire dancers are not permitted unless authorized by Gather.
  3. Confetti or fake petals are not allowed.
  4. A guest book table is available upon request for no additional fee.
  5. The use of microphones are not permitted in any of our reception function locations for use for guests toasts or speeches unless you are booking a full buy- out.
  6. Table configurations will be arranged according to the location.
  7. All requests for one long king, standard, or double wide table requests will have an additional linen fee.
12) Parking & Transportation
  1. We provide complimentary parking for events at the restaurant.
  2. Due to limited vehicle space on Molokini Lookout, parking is limited to vendors. All guests are required to be transported via shuttle service at an additional fee.
13) Inclement Weather
  1. In case of inclement weather, your event will be moved indoors. Your back up location will vary based on aspects of your event.
  2. There are no refunds due to inclement weather. Inclement weather call must be made 3-4 hours prior to your event.
  3. State or county issued weather warnings will be adhered to. Gather on Maui will have the final say on set up location.
14) Entertainment
  1. General Policies:
    1. Any exceptions to or extensions of music/entertainment policies described below must have prior approval from Gather. A Bose state of the art speaker system is available to rent for background cocktail and dinner music. If you choose to opt for a DJ or sound tech, Gather will hire one for you.
    2. All musicians, djs, or sound techs, must be hired by Gather or by your coordinator.
  2. Entertainment Restaurant Buy-Out
    There are no volume restrictions on music and the use of microphones are permitted, if you are buying out the entire restaurant for a private event.
  3. Entertainment Electrical Power
    Electrical power is available in our event areas. Please inquire with your needs. Gather does not provide extension cords.
15) Dancing and Dance Floors

Dancing is only permitted in the main dining room during a “buy-out” of the entire restaurant, and on the Lower Lawn. A dance floor is permanent and no cost for Lower Lawn. A dance floor is mandatory for all dancing in the main dining room during a “buy-out”. There is an $800 rental fee plus tax and service charge for a 12×14 dance floor. If there is a dance floor and dancing, minors must leave the property by 10 PM.

16) Curfews

Gather requests that all events end by 10:00pm. Early start time fees and/or overtime fees will apply at a rate of $500 per hour, plus tax and service charge. Arrangements for over time must be made 30 days prior to your event. Please note even with overtime, music and entertainment must end at 10pm per Maui County law. Requests for overtime may go no later than 11 PM.

17) Guarantee

A guarantee of attendance is due 7 days in advance of the event. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu. If guest count increases within 7 days of the event, we reserve the right to make any necessary menu changes to accommodate the new guest count.

18) Advance Deposit and Payment
  1. Booking and payment of your event confirms that you are fully aware and agree to all Gather on Maui policies. An advance deposit is required to confirm reservations for any of our sites.
  2. If a deposit is not received within 30 days of your booking, your date and space will be automatically released.
  3. A payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event (i.e., food, rentals, etc.).
19) Billing
  1. Tax and coordination fees are not included in set prices and will be added to your final bill. Hawaii state tax rate is 4.712%. Coordination fee is 25% and will be added to all applicable items.
  2. Final Billing for each event will be arranged and approved by Management at least 30 days prior to the event. Final payment is due at the end of your function and is payable by credit card or cash.
  3. If no payment has been received the credit card on file will be used for your final billing payment.
20) Cancellation Policy on Non-Exclusive Events
  1. A minimum of forty-five days advance notice will be required in order to receive a deposit refund, less 15% service fee.
  2. Cancellations within 15 to 44 days will receive a 50% refund.
  3. The full deposit will be deemed “non-refundable” if the event is cancelled less than 3o days from the date booked.
  4. No-shows will be deemed “non-refundable.”
  5. We are not in control of any unforeseen circumstances or restrictions imposed by our state officials that can affect your wedding day. Our cancellation policy still stands.
21) Exclusive Event Deposits (Buy-out of the Entire Restaurant):
  1. An advance deposit of $500 will be required to confirm & hold the space. 15% of this deposit in deemed “non-refundable” upon cancellation for any reason. Cancellation policy on exclusive events (buy-out of the entire restaurant).
  2. A minimum of 60 days advance notice will be required to receive a refund, less 20%.
22) Reserving Your Space

To book your reservation, please submit the party booking form and the credit card authorization form. Booking and payment of your deposit confirms that you are fully aware and agree to all Gather on Maui policies.


It is your responsibility to advise us at the time your final order is sent to you of any changes.