If you plan a trip to Maui to see our beautiful sites, please call or email us prior to your arrival to set up an appointment to meet with us. Call 808-740-4039 or email us. [email protected] to set up your site visit. If you wish to walk in and view the restaurant and sites on your own, you are welcome to do so, note that a manager may or may not be able to meet with you. Appointments are highly recommended. Molokini site visits MUST have prior appointment scheduled. Susan works off site and will schedule your visit with a Gather manager.
By reading thru our information carefully it really helps us to help you. If you have any questions re our services please review the below and ask prior to booking or paying your deposit to confirm your event with us. Please share this information with your parents or anyone that will be working with you so they are aware as well.
THIS IS REQUIRED READING AND YOU ARE REQUIRED TO SHARE THIS INFORMATION WITH YOUR PARTNER AND ALL CLOSE FAMILY INVOLVED WITH YOUR WEDDING PLANNING
Please read through all policies and refer back to them often throughout the planning of your event. Most of your general questions about Gather in Maui Weddings and reception planning will be answered in this section. Gather staff is required to follow state and CDC guidelines re: group seating, guest activity and food service.
Restaurant retains the right to adjust service and flow as needed to stay within Covid service policies.
We ask that you and all your guests follow strict Hawaii travel and mask wearing guidelines.
We are available to assist you with your wedding site location and restaurant needs. Our Director of Sales will work with you or your wedding planner to assist you with site booking all your food and beverage needs. Gather in Maui Weddings does not staff an on site wedding planner. Susan works off site and does not attend sites or events. You will need have a person to be on site to greet and place your vendors, get all your guests in place and you down the aisle. Maui has several wonderful wedding planners that work with us often. We recommend that you hire a wedding planner to assist you with your ceremony needs prior to your wedding date and to be on site on your wedding day to be sure your vendors and all your guests are in place. Also to assist you for any reception set up/décor needs as well. We are happy to make referrals to you for wedding planners that work with us often. Please see the amenities page for simple add on’s if you order direct with Gather in Maui, all fees are based on needs. Main hours of operation are Tuesday to Saturday 11:30pm to 10:00pm. Day time ceremonies should be no later than 11 am due to the strong sun. Menu and ALL your event details are due to us NO later than the 10th of the month prior to your event date. Late fees may apply for changes other than to your guest count after this date.
Afternoon Ceremonies may begin no earlier than 4:30 pm March to October and no earlier than 4pm April to September. Day time events may begin at 11:30 am and end at 3:30pm. For dinner events your site will open for service April to August at 5:30pm and September to March at 5pm.
Food and Beverage Rights
Gather in Maui has exclusive food and beverage rights on the Wailea Gold and Emerald courses, Molokini Lookout, and all related restaurant sites. No outside food or beverage is permitted. This includes wedding cakes from your wedding planner or another cake baker. All cake orders must go through Gather in Maui direct. We are not able to permit any outside food or beverage into Gather in Maui or bottles of water at ceremony sites. A ceremony water station is available upon request for an added cost, see function fee page for costs.
Gather in Maui, a Pacific View Restaurant is located on a hill above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5-10 minute drive from the restaurant. Your photographer should be able to assist you with your beach photographs. You will need to drive for beach photos, as the beach is not walking distance. Our location takes place alongside 2 open golf courses and associated facilities. While measures have been taken to ensure no disruption to this event, you should be aware that there are circumstances inherent to having an event on a golf course property that our out of our control.
NO guarantee on a perfect condition of the lawn for Molokini Lookout or the wedding knoll.
With wear and tear of back to back events, the lawn is what it is for your event. The golf course team does all it can possibly do to make sure the lawn is in the best condition possible for your event.
Know that the lawn condition will change from season to season as
well as any seasonal gnats, ants, etc. THIS is 1000% out of anyone’s control.
Regular golf course maintenance, including lawn work, of which may produce sounds that carry beyond the golf course. We do our best to monitor this during AM day time frame ceremonies. PM time frames normally do not have any maintenance noise at this time of day. Be sure to book your stay on the south side of Maui. Due to 2 lane roads to and from the west side of Maui road closures happen often due to fires and accidents and there is not another easy way around to get to the south side from the west side. Advise all your family and friends to stay on the south side of the island as to be sure not to miss your wedding day.
Gather in Maui is not able to offer wedding planning services. You are permitted to hire your own wedding planner to be on site for your ceremony and or your reception. You well need to have someone on site with you to manage your guests and vendors. Gather in Maui staff is not able to direct or seat your guests for your ceremony, or manager your vendors. All wedding planners must be approved by Gather in Maui Director of Sales and we are happy to send you a list of wedding planners that work with us often upon your email request. To ensure a seamless and smooth process on your wedding day, we highly recommend hiring a professional wedding planner.
Wedding Vendors NOT hired by Gather in Maui Weddings
All outside vendors (wedding planners, equipment/décor rental companies, etc) must be approved by Gather in Maui a minimum of 30 days prior to your event. All vendors must have a min of $1 million in liability insurance on file at Gather to come on property. (This does note include your officiant or florist). All vendors you book directly are responsible for 100% of the set-up, storage, service, breakdown and removal of their products or equipment. We are not responsible for setting up any rentals or décor that is dropped off by your vendors unless prior arrangements have been made. You will be charged a set up fee should this become necessary for us to set up your décor. Gather in Maui is not responsible for any décor or personal items left behind once you leave your event. Be sure to take all your items with you at the end of your event. ALL décor and any items you leave beyond 12 noon on the day after your event will be disposed of.
Wedding Site Inspection Appointments
Wedding site inspections are available by appointment ONLY. Please email [email protected] to schedule your appointment. We may not be able to assist you without an appointment as our director of sales office is located off site. Your appointment will be made with a Gannon’s manager. Susan works off site and does not attend sites or events.
The Wailea Gold and Emerald Golf Courses next door to Gather offer use of their locker rooms for brides and grooms to slip into their wedding attire and use as a pre-ceremony meeting area with your wedding planner. Please come with hair and make up completed, and only touch ups needed. The doors lock at 6:00 pm. All of your belongings MUST be removed prior to lockup, as Gather does not have the keys. The doors will reopen at 6:30 am. Please keep guests to a minimum. NO alcoholic beverages are allowed in the locker rooms. Male photographers are NOT permitted in the ladies’ locker room, and female photographers are NOT permitted in the men’s locker room.
We reserve the right to change menus as needed due to availability of products; we will try to simulate any changes necessary. All menus and food costs are subject to seasonal changes. If you plan on printing your own menus for your party please send to us first to proof the menu for you. Menu and costs are not able to be locked in from year to year.
We regret to say that due to the very large volume of requests we have for weddings and events, Gather in Maui is not able to offer menu or cake tastings. However, you are welcome to make a reservation with us for a meal on your own and enjoy our chefs flavors. Be sure you review our large party menu on this site as our ala carte dinner menu has similar flavor offerings for you to select from.
Set menus are required for all parties of 15 or more. For parties fewer than 15, guests may select a la carte menus or set menus. Vegetarian, Gluten Free and children’s selections are available. You are not required to pre-select vegetarian or children’s meals prior to your event. All we need to know how many guests require special meals so the chef can adjust the menu for them and how many children for the child menu ages 12 and under. The children’s menu is viewable on our web site. The menu you select will be adjusted by the chef for any gluten free guests as well as vegetarian, vegan, etc. There is no menu to select from from vegan, vegetarian, or GF. Menus must be set including all details and wedding cake ordered no later than the 10th of the month prior to your event date. The only changes after this date can be to your final guest count, which is due 7 days prior to your event date. Any changes to wedding menu, services, or items reserved must be made within this time frame,
if not, additional fees may apply for updates and changes.
All wedding cakes must be ordered through our cake order form. You or your wedding planner will pay Gather in Maui directly for your cake, including 4.166% tax & 22% coordination fee. Cake orders and menus must be finalized by the 10th of the month prior to the event. No changes 14 days prior to the event. No outside food or beverage will be allowed in the restaurant. There is no cake serving fee for cutting, serving, plating of wedding cake, cupcakes, etc. We regret to say that due to the very large volume of requests we have for weddings and events, Gather is not able to offer menu or cake tastings. A cake table and cake servers will be provided to you at no charge and does not need to be requested, this is always set with your cake order.
Due to the tropical environment/temperature we have on Maui, we recommend not to use any color in your frosting that would bleed out. Your cake will be brought out early for photos upon your request. It can than be returned to the chill until just prior to service. If you wish to have fresh flowers on your cake or décor ribbon, please provided your own or order with your wedding planner or florist and we will place them on your cake for you. We are not able to save leftover cake over night. Any cake left after you leave your event will be disposed of. Please take any left over cake with you at the end of your event.
We offer an extensive wine list. We normally review and make changes on a monthly basis. Pre-selection of wines must be placed two weeks in advance to ensure availability. Gather in Maui is not able to permit guests to bring in their own wines or spirits, this includes any mini bottles you may wish to place in your guests gift bags, all liquor must be purchased from the restaurant. Corkage fees are not permitted by Gather in Maui. Please email us for current wine lists approximately 2-3 months prior to your event to make your selections. Send in your selections when you snd in your menu/details, we do not need a bottle count. All wine selections are subject to availability.
We will present one beverage check per group. Cash bar/No host/Guests to pay on own with cash or cc, services are available if you do not wish to pay for your guests beverages, a fee will apply as follows: NO host bar staffing fee for up to 50 guests – $100 plus tax and coordination fee. No host bar staffing fee for over 50 guests – $200 plus tax and coordination fee. Hourly bar rates are NOT available. All bar and liquor costs are based on consumption. See bar under menu section for costs. There are no added fees if you pay for all of your guests beverages. Bar MUST be hosted if you book a private buyout, no host bar is not an option with a buyout.
There are TWO options for your bar, hosted or No host, no exceptions. The use of the main bar for your guests is strictly prohibited, the service staff for your location will service your guests. Bar MUST be hosted if you are booking a buyout, no host bar is not an option with a buyout. ID is required, we will ask all guests for ID if they look under the age of 30. Legal drinking age in the state of Hawaii is 21. Brides and grooms are to bring ID with you to your wedding. Guests will be asked for ID if they look under 30. Due to Maui County law, all guests under the age of 22 MUST leave by 10 pm if there is any dancing.
Coordination Fee/Service and Tax
All food, beverage, set-up fees and incidentals that are ordered directly through Gather are subject to our 22% coordination fee. This includes decor, entertainment, incidentals, dance floors, wedding cakes, music, etc. Tax and coordination fees are not included in set menu prices unless specified, but will be added to your final food and beverage bill. Hawaii state tax rate is 4.166%. Coordination fee is 22%. 3% to the sales staff/Susan and 2% to the restaurant. The staff gratuity is paid 17%, for the total of 22% fee. This coordination fee is for the phone calls, emails, all the time booking your event with us, as well as the food and beverage staff service/gratuity. This is NOT a fee for “a person” that is on site at the time of your event. This fee is not for a “wedding coordinator/planner”. You will hire your own wedding planner to assist you with your ceremony and any other needs you wish to hire them for. Gather in Maui works with all planners. If you wish to have a list of wedding planners that work with us often, we are happy to send to you upon your email request. An added extra gratuity, is not required, however, it is a customary way to say “Thank you”, for excellent service. If you need assistance with determining appropriate gratuities, to all that had a part of your special day, let us know. We are happy to help.
Per accounting laws we are required to tax our coordination fee, as this is considered income for the restaurant as the staff gratuity is paid from the coordination fee.
Molokini Lookout Parking & Transportation
FOR WEDDING CEREMONIES ON MOLOKINI LOOKOUT ONLY Due to limited vehicle space on Molokini Lookout, parking is limited to only vendors and members of the immediate wedding party. All guests are required to be transported via shuttle service. Your wedding planner may assist you with the rental of a shuttle service. Costs range based on your party size $300-$800 and up. Parking is available in our main parking lot, and your guests will be shuttled from the main entrance of the restaurant up to Molokini Lookout for the ceremony. Wailea security and Gather staff will do spot checks for vehicle parking and the use of shuttles. Fines up to $300 will be imposed on the client or wedding planner that booked the event if above guidelines are not met. All food and beverage needs, including a water station MUST be ordered with us, we are not able to permit any outside food or beverage on Molokini. In case of rain, your ceremony will be moved to the atrium (lobby). Site fees will still apply.
Table Set-Up, Seating Arrangement and Decor
Place cards and table favors may be provided to us for placement on the tables if you do not have a wedding planner or member of your family handling this. All items MUST be unwrapped, assembled and ready to place on tables. Fees starting at $25 and up WILL apply for any decorations requested to be set up by us. The fee will depend on your items and the time it takes to set up. If you plan on setting your own decor, the staff will have the tables ready for decor approximately 3:45 pm for evening parties and approximately 45 min prior for morning/lunch parties. All items delivered must be clearly marked with the name, date and set-up instructions, and given to the manager on duty. Standard table set-up consists of white linen, plates, glassware and silverware. If you bring in your own decorative votives, candle flame must be below the glass level. Hurricane-style candle holders work best for us with local Hawaiian trade winds. Battery candles are best. Confetti is NOT allowed. A guest book table is available upon request for no additional fee. Gather is not responsible for any decor items left behind at the end of your event. You will be required to remove all decor at the end of your event. Any items left after 12 noon the day after your event will be disposed of. Sparklers/Fire dancers are not permitted in any of Gather locations. The use of microphones are not permitted in any of our reception function locations for use for guests toasts or speeches. Table configurations will be arranged according to the location, unless otherwise specified, with final approval coordinated by the client, wedding planner and the restaurant. Standard table availability is as follows, and is based on your final guest count and your requested table set-up: Lower Lawn – 72″ round tables seating 8-10 guests will be used for parties with a large number of guests. One table may be used for parties of 28 or less. These are available upon request, and may require a rental fee if we do not have the tables in our inventory. Upper Pond – 60″ round tables seating 6-8 guests will be used for parties with a guest count over 20. One table is available for 20 or fewer guests on the Upper Pond. Lower Pond – appropriate-sized round and/or rectangular tables, depending on the final number in your party. One table can be used for up to 22 guests. Round tables will be use for more than 22 guests. Table set-up in all areas depends upon the final size of your party and your specific requests. Due to space constraints and availability of table shapes and sizes, if you have specific requests that you want guaranteed, additional table rental fees may be incurred. Due to the increase in the cost of linens, starting Jan 1, 2023 ALL requests for ONE long king, standard, or double wide table requests will have an added fee as the linen use for the style of long tables is more than standard round. Add in $45++ per 6 guests over 16.
Say you have a long double wide table for 32 guests, added cost would be $90++, and so on.
This added fee will not be for smaller events, say up to 12 guests with one table request.
In case of rain, your event will be moved indoors. Your rain back up location will vary based on aspects of your event, music, dancing, other events booked and overall regular restaurant business. There are no refunds due to rain. All ceremony site fees and reception set-up fees will still apply. Your indoor location will be determined by the manager on duty. Be sure to share this information with your family or other members in your party that may be arriving prior to the bride and groom. Rain call must be made 3-4 hours prior to your event. If you see that it is raining or that there is a threat of rain, please call us and we will let you know how and when your rain call will be made. If we do not hear from you, we understand that you (the client – not another member in your party) are aware of the weather and are aware that we are making every effort to set your event as planned. Once the call is made and your event area is set up indoors, the rain set-up is final. We are not able to move you back outdoors. A FEE OF $400++WILL BE ADDED TO YOUR FINAL BILLING IF YOU INSIST ON MAKING US SET UP FOR YOU OUTSIDE AND
WE HAVE TO DOUBLE SET AND MOVE YOU INSIDE DUE TO THE RAIN.
State or county issue weather warnings will be adhered to and Gather in Maui WILL have the final say on set up location. Tents are not permitted.
Gather in Maui retains the right to do whatever it takes to accommodate all of our guests in the event of rain. Gather in Maui also retains all rights to alter guidelines pertaining to entertainment in order to accommodate all guests during a rain call. We will enforce the DJ/ music level and tempo prior to 9:00 pm, and will work as best we can to have your event continue as planned. We ask for your understanding and cooperation with all rain calls.
Entertainment - General Policies
Any exceptions to or extensions of music/entertainment policies described below must have prior approval from Gather management. Hip hop, heavy bass type music and rap music are not permitted, except during a complete buy-out of the entire restaurant. Gather does not permit your own speaker system or other type of players. For own iPods/iPads, etc, a “Bose” state of the art speaker system is available to rent for background cocktail and dinner music ONLY, Bose is NOT for lower lawn dance music, rental is $300.00 plus tax and service. If you wish to have a “sound tech” to assist you with your sound during your ceremony and or the reception, one may be hired for you. Tech must supply all cocktail and dinner music per Gather in Maui policy. You may make your own dance play list and the sound tech can handle all your dance music for you. Your cell phone downloaded music is not appropriate for use at your wedding. New iPhones do not have the proper auxiliary input. We may also hire a DJ for you.
All musical needs are required to by hire by us for you or by your wedding planner. You are NOT permitted to hire your own DJ or musicians for your reception. You may hire your own musician for your ceremony. There is no internet, Pandora, Spotify service at Gather in Maui unless you use your own date plan. The use of microphones are not permitted in any of our reception function locations. Drones/Sparklers/Fire dancers are not permitted in any of Gather’s locations.
Entertainment for Non-Exclusive Events
MUSIC FOR NON-EXCLUSIVE EVENTS ON THE LOWER LAWN, UPPER POND & LOWER POND
For “non-exclusive” events, we allow live entertainment, provided it blends into the restaurant atmosphere (Hawaiian, jazz or light background music). Hip hop, heavy bass type music and rap music are NOT permitted during non-exclusive events. If this type of music is being played, you will be asked to change your selections or the music will be turned off. All entertainment must be booked by Gather in Maui or your wedding planner. Please inquire for pricing as it varies based on needs. Your own speaker system of any type are not permitted. “Bose” state of the art speaker system is avail for $300 rental for use with your own iPod, iPad, etc., for your background music if you are not having any lower lawn dancing. Same musical restrictions will apply.
FINES WILL BE ADDED TO CLIENTS FINAL BILLING IF FOR ANY REASON GANNON’S MUSICAL POLICIES ARE NOT FOLLOWED. THIS IS NON NEGOTIABLE AND UP TO THE DISCRETION OF THE MANAGER ON DUTY
There is no internet, Pandora, Spotify service at Gather unless you use your own data plan. A DJ or a sound tech may be hired for you if you wish to have dancing for the lower lawn location only. The use of microphones are not permitted in any of our reception function locations. The following guidelines apply to live entertainment for “non-exclusive” parties from 5:30 pm to 10:00 pm: All guests under the age of 22 MUST leave by 10pm if there is any dancing with the overtime requested. The Upper Pond – up to a two-piece acoustic duo playing Hawaiian or light background music The Lower Pond – one-piece acoustic playing Hawaiian, jazz or light background The Lower Lawn – up to three-piece acoustic playing Hawaiian, or light background music only (See DJ section for all DJ information.) Drums are not permitted in any restaurant areas for “non-exclusive” parties. Live,”high-energy” music (i.e., fast dance music) on the Lower Lawn is only permitted from 8:30pm to 10:00pm. Light cocktail hour and dinner music permitted 5:30pm to 10pm. This restriction is imposed as a courtesy to our restaurant patrons who can hear the music in the dining room. See the DJ section below for similar restrictions on high energy music. The use of microphones are not permitted in any of our reception function locations. The use of drones are strictly prohibited in any location.
Entertainment - Restaurant Buy-Out
There are no restrictions for the type of music that is played between 5:30pm and 10:00 pm if you are buying out the entire restaurant for a private event. Use of microphones are permitted with a buyout of the entire restaurant/private event.
All music must be booked by Gather in Maui or your wedding planner. Pricing is available upon request. We do not allow DJs unless your function is on the Lower Lawn, or you are buying out the entire restaurant. Hip hop, heavy bass type music and rap music are not permitted as part of DJ music, except during a complete buy-out of the entire restaurant. “High-energy” music (i.e., fast dance music) on the Lower Lawn is only permitted from 8:30pm to 10:00pm. This restriction (also for live music, as above) is imposed as a courtesy to our restaurant patrons who can hear the music in the dining room. Decibel level of 60-70 prior to 8:30pm and up to 80 after 9pm. FINES WILL BE ADDED TO CLIENTS FINAL BILLING IF FOR ANY REASON GANNON’S MUSICAL POLICIES ARE NOT FOLLOWED. THIS IS NON NEGOTIABLE AND UP TO THE DISCRETION OF THE MANAGER ON DUTY
There are no restrictions on types of DJ music played between 5:30pm and 10:00pm if you are buying out the entire restaurant for a private event. All guests under the age of 22 MUST leave by 10pm, if you go overtime with dancing per the Maui County liquor laws. As stated above in the “Rain Call” section, Gather in Maui retains all rights to alter guidelines pertaining to entertainment in order to accommodate all guests during a rain call. We will enforce the DJ music level and tempo and will work as best we can to have your event continue as planned. The use of microphones are not permitted in any of our reception function locations. Buy outs may use microphones.
Entertainment - Electrical Power
Electrical power is available on the wedding knoll as well as other function areas, including Molokini Lookout. Specialty AV equipment is available for additional fees. Please inquire with your needs. Gather does not have any extension cords.
Entertainment - Dancing and Dance Floors
Dancing is only permitted in the main dining room during a “buy-out” of the entire restaurant, and on the Lower Lawn for up to 60 guests. A dance floor is permanent and no cost for Lower Lawn, there is a cement dance floor on the lower lawn. A dance floor is mandatory for all dancing in the main dining room during a “buy-out” and involves a $700-800.00 rental fee for standard size 12×14, plus tax and service charges for the standard-sized floor. Fee will go up based on your party size. If there is a dance floor, dancing, and music, minors must leave by 10:00pm. If you extend to overtime past 10pm, all minors must leave if there is any dancing per Maui County law. Please let us know if you plan to have dancing at your event, so that rental of the dance floor can be addressed.
Our hours of operation are 11:30pm to 10:00pm. Gather requires that all events must end by 10:00pm. Early start time fee or late fees will apply for overtime at a rate of $500 per hour, plus tax and coordination. Requests for additional time must be made prior to your event. Maui County laws mandate that all outdoor entertainment must end by 10:00pm. Early reception start time is available at a rate of $500 per hour, plus tax and coordination. Maui County law requires all guests under the age of 22 MUST leave by 10:00pm if there is any dancing. Request for overtime with a buy out of Gannon’s only may go until 11pm. Day time events may begin at 9am and end at 3:30pm.
A guarantee of attendance is due 7 days in advance of the scheduled group dinner. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu. If guest count changes within 7 days prior to the event, we reserve the right to make ANY necessary menu changes to accommodate the new higher guest count.
Advance Deposit and Payment
Booking and payment of your event confirms that you are fully aware and agree to all of Gather in Maui policies. An advance deposit is required to confirm reservations for any of our sites. The deposit amount is equal to the site/set-up fees for the areas you wish to book. Only receipt of the deposit will confirm definite space and date for your event. If a deposit is not received within 30 days of your booking, your date and space will be automatically released. Refer to the Event Prices page for deposit amounts for each location. A payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event (i.e., food, rentals, etc.). We are happy to hold your date and site/s for up to 30 days with no payments. At that time you will be released if payment has not been received.
Final Billing for each function/special event will be arranged and approved by the management at least 30 days prior to the event. Final payment is due at the end of your function, and is payable by credit card, cash or traveler’s checks only. If no payment has been received the cc on file will be used for your final billing payment without notice. Final payment is due at the end of your event. The bill will look just like a regular dinner bill when you go out to eat. All items you have ordered on your service order will be on your final bill with beverages noted if you are hosting your guests bar. Then, at the BOTTOM, all deposits you have made will be noted, per the amount of each of your deposits. Then, your final total due is noted for your. This amount is required to be paid per our policy prior to you leaving the restaurant. IF for ANY reason…something does not look right, you missed something, we miss something, we ask you pay the bill. Look it over in a day or two, and call our Director of Sales at 808-740-4039. We can together, review your final billing and can answer all your questions for you. If there are any mistakes found and credit is due you, that can be easily fixed. Again, all final billing is due for you event before you leave the restaurant. Gather in Maui reserves the right to use the cc on file for your final billing should you leave with an unpaid bill. Please note and share this billing information with your mate or person/s that will be paying the final bill.
Cancellation Policy on Non-Exclusive Events
A minimum of forty-five days’ advance notice will be required in order to receive a deposit refund, less 15% service fee. Cancellations within 15 to 44 days will receive a 50% refund. If cancellation of the event is within 30 days prior to the event, the full deposit will be deemed “non-refundable.” No-shows will be deemed “non-refundable.” We are NOT in control of any unforeseen circumstances or restrictions imposed by our state officials that can affect your wedding day. Our cancellation policy will still stand no matter the circumstances
Exclusive Private Parties (Buy-out of the Entire Restaurant)
Gather is available for completely private events. Closing the restaurant and bar to the public in the evening does involve a minimum food and beverage spend and set-up fees. Costs are noted on the bottom of our general location fee page. (Due to golf course restrictions, no exclusives are available during the day.) Buy-outs may start at 5:30pm and must end at 10:00pm. Overtime is available at a rate of $500 per hour plus tax and coordination. Overtime may go until 11pm only. Lower lawn site comes with your buyout and may open at 5:30pm for your cocktail hour for no added location cost.
Exclusive Event Deposits (Buy-out of the Entire Restaurant)
An advance deposit of $500 will be required to confirm the space. 15% of this deposit in deemed “non-refundable” upon cancellation for any reason. Cancellation policy on exclusive events (buy-out of the entire restaurant). A minimum of 60 days’ advance notice will be required to receive a refund, less 20%. Cancellations within the 60 days prior to the event will be deemed “non-refundable.”We are NOT in control of any unforeseen circumstances or restrictions imposed by our state officials that can affect your wedding day. Our cancellation policy will still stand no matter the circumstances
We request that there be one designated host/hostess whom management can approach with concerns and questions. We reserve the right to refuse service to anyone. Please direct any questions or concerns to the manager on duty during the time period of your event. The banquet manager will be your contact and oversee your function, along with your banquet captain. Wedding planners and DJs are to follow the time lines designated by the wait staff and kitchen for food service.
Approximately 2 weeks prior to your event date your file will be turned over to Rondi in operations. All updates and questions at that time will need to go directly to Rondi Spurling <[email protected]>
All menus and prices are subject to change and are based upon availability. To book your reservation, please use the party booking form to provide: full name, phone number, number in party, arrival time, meal time, and the area you wish to reserve. The credit card authorization form is needed to confirm the space for you. The payment of the site fee/s will confirm your booking. Booking and payment of your event confirms that you are fully aware and agree to all of Gather in Maui policies. Final details and menu selections are due no later than the 10th of the month prior to your function. Fees will apply for additions/revisions after this date other than to your final guest count. If you wish to finalize your event prior to 60 days, we can do that for you as well. We are happy to hold for you for 30 days from the date you book with no payments. Once you pay your fee you are confirmed and agree to all of the above policies and guidelines. Please share all our information with your partner and parents or people helping you so they are all aware of our policies prior to your wedding day. The use of Drones is not permitted anywhere on site. IMPORTANT NOTE: It is your sole responsibility to advise us at the time your final order is sent to you, (prior to your event date) with all your final details noted, any corrections.
If there are any errors on our part, you need to let us know prior to your event date so your order can be corrected.
Day of ON site updates may not be able to be accommodated. Refer to our general information to review policies as needed.
All guidelines are subject to change. Revised 08-29-2023